Ask the Quickbooks Experts: Online vs. Desktop Editions?

Our team of QuickBooks ProAdvisors is frequently asked the same question, “Which version is right for me – the online or the desktop edition?”  The answer usually depends on your business, lifestyle and needs.  Below, we created an easy comparison based on our tried-and-true experiences. 

Round 1:  Cost

• The online edition is available for a low fixed cost per month beginning at $12.95 per month.
• The desktop edition is available for an affordable, one-time purchase price.

Winner? We really think it’s a toss-up.  Depending on your needs, both are affordable options.

Round 2:  Reports

• This online edition gives you the ability to view reports almost anywhere and at any time but the report offering is limited.  
• The robust reporting that the desktop version offers gives you the ability to turn almost any report into a visual graph or pie-chart. 

Winner?  The desktop version takes the cake for us thanks to its visual reporting elements.

Round 3:  Modules

• The online version supports simple accounting and but isn’t able to support the more complex modules.
• Only the desktop version allows users to manage purchase and sales orders, progress billing or job costing/work orders.  Additionally, the desktop edition gives you the ability to pay your bills using the QuickBooks Bill Pay Service.

Winner?  The desktop version wins another round with its additional capabilities that create greater efficiency.

Round 4:  Access

• The online version is available anywhere you have an internet connection and is convenient for those clients who travel frequently or have numerous locations.
• You can access the desktop version only on computers in which you have installed the program.

Winner?  The online version creates maximum convenience and efficiency when it comes to having access when needed.

Round 5:  Data Back-up

• With the online edition your files are secure, updated automatically and backed-up without any additional steps on your end.
• The desktop version requires you to have a back-up process in place and usually requires additional steps on your end.

Winner?  The online version offers the most efficient back-up process.